Certs of Origin

Ballyhaunis Chamber is officially authorised by Chambers Ireland to issue and certify export documentation such as Certificates of Origin, invoices and additional documentation.

A Certificate of Origin is a document attesting that goods in a particular export shipment are wholly obtained, produced, manufactured or processed in a particular country (country of origin). Virtually every country in the world considers the origin of imported goods when determining what duty will be assessed on the goods or, in some cases, whether the goods may be legally imported at all. Certificates issued by Ballyhaunis Chamber include:
To Register:
Before a company can apply for a Certificate of Origin certain information is required by the Chamber:
  • A Letter of Indemnity 
  • An undertaking of indemnification is needed with respect to the information provided by company – this must be renewed at least every 2 years
  • The applicant company agrees to abide by standard rules and indemnifies the chamber against inaccuracy of documents or misleading information
  • An indemnity form must be completed on the company’s headed notepaper and it must be signed by an authorised officer or legal representative of the company. 
  • List of Authorised Signatories
  • The applicant company should advise chamber (by letter on headed notepaper) of the names of staff members who will be authorised to sign applications for Certificates of Origin.  The applicant company should keep chamber updated as to any changes in authorized signatories. 
  • Certificate of Incorporation
Chambers can only certify documentation for companies that have a registered office in the Republic of Ireland. A Chamber may request evidence of incorporation from the applicant company. 
 
Certificates for Arab Destinations:
Where an exporter wishes to send goods to an Arab state it is necessary to use an Arab-Irish Certificate of Origin. Following processing by Ballyhaunis Chamber the Certificate should be sent to the Joint Arab-Irish Chamber of Commerce, 63 Lower Mount Street, Dublin 2 to be officially stamped and signed.
 
Arab - Irish Certificates of Origin; The following countries require Arab-Irish Certificates of Origin:
  • Democratic & Popular Republic of Algeria
  • State of Bahrain
  • Republic of Iraq
  • Republic of Djibouti
  • Hashemite Kingdom of Jordan
  • State of Kuwait
  • Republic of Lebanon
  • Socialist People’s Libyan Arab Jamahiriya
  • Islamic Republic of Mauritania
  • Kingdom of Morocco
  • Sultanate of Oman
  • State of Qatar
  • Kingdom of Saudi Arabia
  • Somali Democratic Republic
  • Republic of Tunisia
  • United Arab Emirates
  • Republic of Yemen
  • Syrian Arab Republic
  • Republic of Sudan
Guidelines for Completion of EU Certs of Origin
 
Box 1: Consignor (Irish Exporter) 
Full name and address required. The Consignor must be based within the 26 counties of the Republic of Ireland and must be registered with the Companies Registrations Office. Name and address of the company must be typed in the consignor box. Consignor means the person drawing up the invoice for the goods and/or who is responsible for exporting them.
Box 2: Consignee 
Full name and address of the purchaser abroad or the words ‘to order’ followed by the name of the country of the final destination if known or by the name of the country of first destination followed by the words ‘for subsequent re-exportation’. Please note that for an EU cert this should be a non-Arab country. If they have completed this for an Arab country you must reject the cert and ask the company to complete an Arab-Irish cert.
Box 3: Country of origin 
This is the most important box as the origin description is the prime function of the certificate. This box must state the country where the goods originate. It must be noted that goods do not necessarily have to be of Irish origin.
Goods of Community Origin: If the good originates from within the European Community then the wording ‘European Community’ and the specific country must be included. Countries must be written in full - abbreviations such as UK are not accepted.
Goods of third country origin: Insert the name of the third country.
Multiple origins: If there is more than one country of origin, the country of origin must be cross-referenced to the items in box 6. If the space provided in box 3 is insufficient the country of origin shall be clearly and separately stated in box 6 against each item listed in that box and box 3 should state that the country of origin is listed in box 6.
Box 4: Transport Details 
Although completion of this box is optional, it is advisable to indicate the means of transport to be used (air, ship, lorry etc.). The description ‘mixed transport’ should be used when the goods are to be carried successively by several different forms of transport, as is often the case.
Box 5: Remarks 
This box may be useful for details which cannot be entered elsewhere and which might be useful in the identification of the consignment (e.g. a reference to certain documents connected with the consignment such as the order number, licence, letter of credit etc.). In order to respect commercial secrecy, it is advisable not to mention the name of the producer or manufacturer of the goods. If the needs of the trade require it, exceptionally, reference to the manufacturer can be made in this box.
Box 6: Description of goods 
The goods must be described according to their usual commercial designation in the language of the Member state issuing the certificate. Technical terms for products may also be used.
General descriptions (‘chemical products’, ‘spare parts’, ‘machines’) or a reference to quality etc. are not acceptable. The space in this box is usually sufficient to enable the description of all the goods in a single consignment to be entered. However, if the goods are too numerous to enable them all to be included, a general description can be given:
Followed by the words “as per attached document” giving its number and date; or
One or more certificates of origin may be used which will then be treated as sequels to the first. All of the boxes of any supplementary forms must be completed and the forms must bear the same serial number.
Box 7: Quantity column 
All quantities must be entered using the metric system i.e. lbs or Kgs. In certain trades other units of measurement are more appropriate e.g litres, metres, cubic dimensions or simple quantity. The vast majority of certificates include net or gross weights or both.
Box 8: Issue of certificates 
This box is reserved for the chamber to stamp with the chamber seal and to include the signatory of the authorised chamber signatory to certify the certificate. The name of the signatory must be repeated in block letters or in typing. A “signature stamp” setting out in clear print the name of the signatory can be of assistance and is used by some chambers. The date must be that of the day on which the certificate is issued.
 
All duplicate sheets of the form should be kept together and the application must be signed on the final (pink) page by the applicant.
 
Procedures for Completion of Arab-Irish Certs of Origin
All boxes must be completed – none are optional
Box 1 must only state an Irish company or an Irish company with its full name and address on behalf of another country/company
Box 6 must have the full name and address of the manufacturer even if the manufacturer is the exporter
Country of origin in Box 5 must match manufacturer which is stated in Box 6
Blue and green copies of the certificate of origin must accompany the original and duly signed and dated in Boxes 8 & 9 – All 3 copies must be submitted with original – local Chambers are not to retain any copy (photocopies of the Cert should be made and retained for Chamber records)
If copies of the original certificate of origin requires to be certified or legalised these must be typed up on the official white copy certificate of origin – photocopies are not acceptable
All certificates of origin must be completed in type script – hand written certificates are not acceptable
Separate certificates of origin and invoices must be completed for air and sea shipment. One set of documents cannot go to the same importer for sea and air shipments.
If an exporter makes a mistake on the certificate of origin it is up to discretion of the local chamber on how many times they stamp the certificate. Please note that the JAICC must stamp and initial the mistake. If there are too many stamps on the certificate, some Embassies will not accept them.
Please ensure that local Chambers do not stamp the commercial invoice over the total of the invoice. The total of the invoice must be clear as this is needed as some Embassies legalisation fee is based on the total. If it is not clear the exporter must do another one which is only incurring unnecessary delay and expense on behalf of the exporter.
For exporting of textiles containing a synthetic blend, the blend constitution should be mentioned. If one of the constituents is acrylic fibre, the name and address of the manufacturer must be mentioned